Communication regarding the event

The tab "communication" (regarding the event) is located in Employee Management in the detailed view of an event:

MAIN PAGE EMPLOYEES JOBS EVALUATIONS COMPANY EVENTS REMINDERS COMMUNICATION

Events Registrations Speakers Resources

Details Publication Participants Reminders Evaluations Communication

Automatic emails for event participants

You have the option to create and add automatic (reminder) emails for event participants. This eliminates manual creation and sending of emails with the same standard nature. A distinction is made between individual and global emails

Individual automatic emails

These emails refer to a particular event, and you can create them directly under "Communication".

Add new automatic email (Click on "Expand" or "Ausklappen")

Description/Name*:

Required field. Provide a meaningful name for the new global email.

Recipients:

Participant (default setting)

An email will be sent to the participant.

Participant's manager

An email will be sent to the participant's manager.

Participant and his/her manager

An email will be sent to both the participant and his/her manager.

Manager if possible, otherwise participant

If the email is only intended for the manager, but no active manager is specified, or if the participant is an external individual, then no email will be sent. In all other cases, the email will at least be sent to the participant.

Email template*:

Required field. Please select an email template which matches the set event language.

Variations on email send time: Variation 1: Date of dispatch: (Automatische E-Mail ist nach Sendedatum erledigt); Variation 2: Specify the period of time spent in a certain status, using "Send after change to participation status" (must specify a participation status. Automatic email stays active as long as the event is active.); A combination of variations 1 and 2 is possible, but not recommended, due to the differences between the underlying use cases.

Date of dispatch(Variation 1 - Define the date of dispatch.)

:* '''Nach Erstelldatum des Teilnahmestatus senden [Tage]''' ('''Variante 2''' - Eine dynamische Alternative zum Sendedatum ist die Angabe einer Dauer, wie lange nach dem Setzen eines Status eine E-Mail versendet werden soll. Bitte geben Sie beispielsweise 1 ein, wenn die E-Mail 1 Tag NACH dem Erstelldatum des gewünschten Teilnahmestatus versendet werden soll. Funktioniert nur in Verbindung mit der Angabe eines oder mehrerer Teilnahmestatus. Die Teilnahme muss dafür im gewünschten Teilnahmestatus verweilen. (Bitte nur positive ganze Zahlen angeben)

Selection criteria for participation

For participant status:

Which participants receive this email A blank value means all participants from the list.

For list:

Registration on participant list
Registration on waiting list
Registration withdrawn

Only people on the configured list will receive this email If not configured, only people on the list of participants will receive this email.

"Participated" flag:

If you select “Yes”, only participants with the “Participated” flag will receive this email. If you select “No”, only participants who do not yet have the “Participated” flag will receive this email.

"Paid" flag:

If you select “Yes”, only participants with the “Paid” flag will receive this email. If you select “No”, only participants who do not yet have the “Paid” flag will receive this email.

Once you have specified all the necessary information, click "Create". The new automatic email is created and appears in the tabular overview.

Global automatic emails

These emails apply to all events, and are displayed here in a read-only view. You (or the responsible administrator) can create or add global automatic emails in the settings for events.