Change process status
In the Application overview, you can use the multiple action "Change application status" to communicate hiring decisions and rejections, and to update the applicants' statuses accordingly.
Once a hiring decision has been made, applicants are informed by telephone, email or letter whether they have been accepted or rejected. The status of the individual applications is updated accordingly. You must also check the box next to each person who should receive a rejection notice. Select "Change application status" at the bottom of the table, then click "Apply". Now select the new status, e.g. "Declined", and click "Save". The status has now been changed, and if you go back to the applicant overview, you will now see the current status of the person's application next to their name.
If the job should no longer be advertised, then you must stop the advertisement.
If you would like to be notified when an application status changes, use the System emails function.
Examples for application status
The application statuses available for selection can be specifically configured with the "Application status" selection list. Note that certain application statuses must not be changed/customized.
By default, the following application statuses are available:
(Statuses marked with * should not be modified, since they are set automatically or associated with search links.)
- Application incomplete *
- Application received *
This status is set automatically for newly received applications.
- Request documents
- Preselection
- Manager evaluation *
- This status is set automatically for applications that have been released for the hiring manager view.
Notes:
- If you change the status to "Evaluation by manager" directly via the DropDown, no automatic e-mail notification is sent to the manager.
- Note that changing the application status to “Manager evaluation” automatically releases the application for the manager view.
- Also note that this application status is not set if the application is released to the hiring manager from an application’s Manager assessment tab.
- Invite
- Invited
- Interview appointment confirmed
- 1. interview
- 2. interview
- Present an offer
- Create and send contract
- Waiting for applicant responses *
- Hired
- Waiting list *
- Declined
- Application withdrawn *
- This status is set automatically for applications that have been withdrawn by their applicant.
If you have activated video interviews in the settings, the following statuses will also be displayed:
- Invited to video interview
- Video interview done *
- Video interview canceled *
- Video interview expired *
Final status
You can define certain statuses as “final statuses”. Using a final status is useful e.g. to prevent applications from being resubmitted for the same job (when an applicant withdraws, then resubmits their application for the same job).
For more information, see Selection lists — Final status
Application status ID
Each application status has a unique identifier (ID). You can get an overview of all status IDs that are currently being used in your Umantis solution by using the print function for the “Application status” selection list.
Alternatively, you can simply add the following URL extension to your Umantis URL: /Administration/Dropdown/2/Profiles/Print to get an overview of all application status IDs.