Superior evaluation

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This tab contains further details on the assessment (/Appraisals) for the given applicant.

HR expert view

As an HR expert or administrator, you see the hiring manager’s assessment (/Recruiting/Applications/[ID]/[ID]/Appraisals) in this section.

  • Release application to manager
If the application is modified, no e-mail is triggered, and the application’s status is not changed .
Please note that the multiple action “Release for hiring manager view” under Applications, and the “Forward to manager” action in the application documents, will trigger an e-mail notification and result in a change of status (to “Manager evaluation”).
  • Hiring manager assessment
The assessment details are displayed here: “Assessment created on... by...”
  • Overall assessment
Here you can see a summary of the assessment: Comments and proposed appointment date, overall evaluation, suggested next step
  • Other assessments
Other assessments (if any) are shown here

You can have interview notes (for example) displayed on the right side:

  • Manager’s interview notes
The manager’s interview notes are stored here
  • HR interview notes
The HR team’s interview notes are stored here
  • Released to committees
Here you can see which committees the assessment has been released to. Each release is listed with the following fields:
“Released for: ...”, “On...”, “By...” and “Comment:”
  • History
You can use the history to view the history of releases to committees. This tabular view provides information on when and by whom each application was released to which committee. Note: If an empty value is stored in the “New value” column in this history, this means that access for committees has been withdrawn.

Hiring manager view

As a hiring manager, you can see a global overview of all applications on the “Applications” tab. Depending on which views you have chosen to display, you will see in this global overview whether assessments exist for a given applicant. Selecting a specific applicant will take you to the detailed view of that person’s application documents. There you will see different sections such as:

  • Contact information
Name, email address, etc.
  • Documents
If there are any documents for this applicant, they are displayed here.
  • Created PDF documents
If there are any documents for this applicant, they are displayed here.
  • Further information
Information like: “How did you hear about our company?”, points scored from the question catalog/percentage score, application date, application status, etc.
  • Hiring manager assessment
An applicant can be evaluated by both managers and their alternate(s). Accordingly, the administrator can use configuration mode to hide or display fields and links:
  • “Hiring manager assessment (Hiring managers only)” and
  • “Hiring manager assessment (Alternate hiring managers only)”
In this way, the views for the hiring manager and the alternate hiring manager can be configured differently (/SelfServiceLine), and their assessments are then made available separately. This avoids the risk of overwriting existing assessments.
  • Notes on the application interview
You can view and create notes on the application interview here.
  • Other assessments
This section contains the manager’s assessment and assessments from third parties.
  • HR assessment
This section contains the assessment from the HR department.
  • Question catalog for the applicant
The question catalog is displayed here with the applicant’s answers.
  • Communication about the application
This section lists prior communications about the application.

Automated reminder email for outstanding assessments

In Umantis Applicant Management, you can modify existing system emails so that automatic email reminders will be sent to the invited assessors (managers or third persons) if their assessment is still pending. Under Main settings > Organizational profile > Central settings you can configure how many days have to pass before a reminder email is sent to managers and invited third-party assessors.
You can use the [Email.Reminder] variable to modify the text of the relevant system email (which will be sent to the assessor) in order to distinguish between a first invitation and a reminder: 

[IF Email.Reminder] special text for reminder [ELSE] text for regular first eval invitation mail [END]

This section can be used with the following system emails:

  • SystemTemplate_CockpitNotification (“Note to hiring managers: New applications available for viewing”)
Two reminders every seven days maximum (number of days can be configured).
  • SystemTemplate_AskForNewAppraisal (“Forward application documents to other people”)
Reminders every seven days until the relevant application has been assessed or historized.

Please note: Whether the reminder email is sent does not depend on an application’s current status. The background context here is that application statuses can be freely defined by the customer. What determines whether a reminder email is sent out is whether the application has been released for the manager view (“Release to managers” is active). In other words, only when the application has actually been assessed, or if the release to managers is explicitly withdrawn, will the system stop sending reminder emails to third-party assessors about evaluating the application. The same is true for applications that have been archived or anonymized.

Related topics

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