Interfaces

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Interfaces for Applicant Management

Third-party systems   Job boards   Job board providers

Third-party systems

Actions (third-party systems)
  • Register Umantis Employee Management
  • Register Umantis Applicant Management
  • Register third-party system

Third-party systems for changing users

See section: Changing users within Umantis or to a third-party system

Settings for Interview Suite

Basic information about the interface
  • Viasto Company ID
  • URL
  • Is active

For more information, see: Video interview — Interview suite by viasto

Settings for LinkedIn ATS integration

Please note that this integration is no longer supported. Click on "Expand" to see the archived content.

You will need a recruiter account at LinkedIn in order to set this function up correctly.

Click on the icon, then enter a name and an informative description. When you first save this information, a client ID and secret are automatically created for use with LinkedIn ATS integration.
The name, description, and other ATS integration settings can be modified later at any time. Once the save is complete, the following information will be displayed (under /Administration/Interfaces/LinkedInSettingsATSIntegration):

  • Client ID:
The client ID is automatically generated. You insert it in the corresponding section of the snippet (see below).
  • Developer Application URN:
The developer application URN is automatically generated.
  • Unique foreign key:
The foreign key can be defined by yourself.
  • Name*:
You have already provided the name, and can now modify it if necessary.
  • Description*:
You have already entered the description, and can now modify it if necessary.
  • Authorized OAuth2 callback URLs:
The callback URL is issued automatically. Multiple callback URLs must be separated with commas.
  • Permitted JavaScript SDK domains:
The URL/domain for your Umantis solution is automatically entered here. Multiple JS SDK domains must be separated with commas.
  • ATS integration plugin:
First, log in with your LinkedIn Recruiter account:
Please note that your browser must allow cookies in order to display the ATS integration plugin.
The ATS Integration Plugin displays the following information (after a successful recruiter login):
Recruiter System Connect (RSC)

Connect LinkedIn Recruiter with Umantis Talent Management

Recruiter System Connect combines your LinkedIn Recruiter system with your Umantis Applicant Management. You no longer have to switch back and forth between two systems to access the latest information. Please note that Recruiter System Connect (RSC) is not available for LinkedIn Recruiter Lite accounts. You need the Recruiter profile for this.


Helpful links:

Apply with LinkedIn

Make the button "Apply with LinkedIn" available on your job pages and enable job seekers to apply with their LinkedIn profile for your job offers. Recruiter also provides LinkedIn profiles of job seekers who have started but not completed their application.

Click the "Request" button to start the integration. The following fields will then be displayed:

> Integrations Kontext
The integration context is required for the various integrations. You insert them into the corresponding section of the snippet (see below).

> Integrations Status

Apply Starters Explorer (not available yet)
LinkedIn Match (not available yet)

Edit the corresponding advertisement layout (/Administration/Design/Basics/Templates) in which the "Apply with LinkedIn" button is to be displayed by making the following settings in the .htm file.

Download the .htm file and customize it with Notepad++ or Editor.

Insert the following expression at a suitable position within the .htm file and replace the green text with the specific data of your LinkedIn interface
<div name="widget-holder"> 
	<script type="text/javascript" 
		src="https://www.linkedin.com/mjobs/awli/awliWidget">
	</script>
	<script type="IN/AwliWidget"  
		data-company-job-code="[Inserat.ID]" 
		data-integration-context="PLACE-HERE-THE-INTEGRATION-CONTEXT-FROM-/Administration/Interfaces/LinkedInSettingsATSIntegration"
		data-mode="BUTTON" 
		data-callback-method="onAWLIButtonClick" 
		data-api-key="PLACE-HERE-THE-CLIENT-ID-FROM-/Administration/Interfaces/LinkedInSettingsATSIntegration"
		data-allow-sign-in="true">
	</script> 
</div>
[TAGS <<<< >>>>]
<script>
	function onAWLIButtonClick() {
		var urlIds = window.location.pathname.match(/\d+/g);
 		var targetUrl = '/Vacancies/' + urlIds[0] + '/Application/New/' + urlIds[1] + '?CustomFunction=LinkedInAWLIPluginModeData'; 
		window.location = targetUrl;
	}
</script>
<<<< TAGS [ ] >>>>

Then upload the file again and check the integration of the button in the job advertisement.

Settings for XING interface

For information on setting up the interface, see: Xing

Settings for appointment scheduling wizard

For information on setting up the interface, see: Appointment scheduling wizard

Settings for myOnboarding

Enter the data here (based on your myOnboarding application). If you have questions, please contact the myOnboarding support team directly.

  • Username
  • Password
You will also see the following fields in the settings, but you do not have to fill these out yourself:
  • Customer ID
  • Customer key
  • API server address
  • Authentication address
  • Configuration for additional search filters/tags
You can use this configuration to send additional data to myOnboarding as search terms or tags. To do this, every additional data set you want to use must be configured here once. Specify what content you want to find in the target system under which label or name. Changing this configuration later will correct content that has not yet been transmitted. Please do not use any equals signs (=) or commas (,) in the labels.
Example: "Branch office = [Stellen.Niederlassung], Cost center = [Stellen.Kostenstelle], Job location = [Stellen.Arbeitsort], Authorities to act = [Stellen.BenutzerdefiniertText1]" The terms “branch office”, “cost center”, “job location” and “authorities to act” from the example are the labels under which you will find content items from your recruiting software in myOnboarding after using the interface, each of them represented by the usual variables.
The following variables are currently available for use (click on “Expand” to see more). 
[Stellen.Titel],
[Stellen.Niederlassung],
[Stellen.EinstiegAls],
[Stellen.Bereich],
[Stellen.Kostenstelle],
[Stellen.Beschaeftigungsart],
[Stellen.BeschaeftigungsartBeschreibung],
[Stellen.Arbeitsort],
[Stellen.ArbeitsortPLZ],
[Stellen.Vertragsart],
[Stellen.BefristeterVertrag],
[Stellen.Geschaeftssprache],
[Stellen.Gehalt], 
[Stellen.KommentarGehalt],
[Stellen.RAVCode],
[Stellen.BenutzerdefiniertDatum1],
[Stellen.BenutzerdefiniertDatum2],
[Stellen.BenutzerdefiniertText1],
[Stellen.BenutzerdefiniertText2],
[Stellen.BenutzerdefiniertText3],
[Stellen.BenutzerdefiniertText4],
[Stellen.BenutzerdefiniertText5],
[Stellen.Benutzerdefiniert1],
[Stellen.BenutzerdefiniertListe1Kommentar],
[Stellen.Benutzerdefiniert2],
[Stellen.BenutzerdefiniertListe2Kommentar],
[Stellen.Benutzerdefiniert3],
[Stellen.BenutzerdefiniertListe3Kommentar],
[Stellen.WeitereInformationen]

Provided that the myOnboarding application is configured and that the above data have been correctly filled out in this section, you can use a link in the relevant application documents to
Send applicant data to myOnboarding:

  • First name*
  • Last name*
  • Email address*
  • (Business email address* — if this user is entered in the system)
  • Telephone
  • Expected start date*
  • Resp. manager
  • Resp. HR expert

  + the data that you entered in the “Configuration for additional search filters/tags” field (see above).

Once you have filled in all the required fields (*) and clicked Send, the following message will appear:

  • The application has been sent to myOnboarding.

If you have already done this action for the applicant in question and are now doing it again, the following message will appear:

  • A person with this email address has already been added in myOnboarding. You will find them in your myOnboarding software.

Settings for Textkernel

  • Use test environment
Check this box if the Textkernel interface should connect to the Textkernel test environment.

SourceBox
All configuration parameters must be filled in.

  • Account
  • Username
  • Password

Search!
All configuration parameters must be filled in.

  • Environment
  • Password

For more information, see: CV parsing


Job boards

More information under: Job boards

Job board providers

More information under: Job board providers


Interfaces for Employee Management

Actions (third-party systems)
  • Register Umantis Employee Management
  • Register Umantis Applicant Management
  • Register third-party system

Third-party systems for changing users

See section: Changing users within Umantis or to a third-party system

Global settings for aconso

Settings for aconso

For information on setting up the interface, see: aconso


Changing users within Umantis or to a third-party system

First, register the third-party systems for which user profiles are to be created. Your own Umantis instance must also be registered as a third-party system, if users want to be able to switch to other user profiles within the same Umantis system (labeled in the system as “new third-party system (Applicant Management)” or “new third-party system (Employee Management)”).

To register third-party systems, use the links (“Register third-party system”) in the Interfaces section. For Umantis systems, the information that will be needed later for Single Sign On is gathered from the system immediately, and the link is later created automatically. The relevant fields are:

  • Name: Choose any meaningful name for the third-party system (e.g. umantis Applicant Management)
  • System no.: ID of the solution (example: https://recruitingapp-1234.umantis.com or https://employeeapp-1234.de.umantis.com)
    For standalone customers, “DEFAULT” must be entered here.
  • Authentication key: Corresponds to the key that is entered in the third-party system as the Authentication key for SSO (Single Sign-On) . Otherwise the configuration will not work.
  • URL: If the third-party system does not use the same domain as umantis ("umantis.com"), the URL must be specifically indicated here.

For other third-party systems, the corresponding request can be written directly in HTML. You can use parameters here ([ParamID1] to [ParamID5]), which can then be copied into the request in a user-specific way. Depending on the system, other relevant information may need to be entered for Single Sign On.

For each user (Settings), access to other user profiles in the registered third-party systems can then be specified.
The following fields are relevant here:

  • Name: Choose any meaningful name
  • User ID: User key from the target user profile (if one exists); otherwise, the user number should be entered.
  • Source system key: Issued only when setting up a new third-party system, and therefore no longer retrieved afterwards (although it can be viewed and changed in configuration mode); if a source system key is specified for the target user, then it should match the one in this field.
  • Home page: For HR and administrators,"/" should always be entered here; when changing departments, "SelfServiceLine" should be entered.
  • Third-party system: Once registered, third-party systems are automatically available for selection via dropdown menu in the organization settings. Select the third-party system you want to work with.

Note that the configuration must be done on both of the profiles that you want to be able to switch between!

Application
Once a user has been provided with at least one access to another user profile, the user will see the "change user" icon in the top navigation bar.

By clicking on this icon, the user can then see links to all their available accesses, and can change to any of them.

Related topics

An overview of all articles relating to interfaces can be found in the category: Interfaces

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