CV Parsing
Textkernel's CV parsing function allows you to process applicant data automatically. Whether you process each CV individually or a large number of CVs at the same time, or if you prefer to use the email import instead, Textkernel’s CV parsing will save you an impressive amount of time. To import applicant data directly into your Umantis solution instead of typing them in by hand, use CV parsing to scan them in. The data will then be copied over into the appropriate fields in the Umantis forms. Applicant import via SOAP is used for the transfer.
In order to use “Textkernel Extract!” or “Textkernel Sourcebox” (multi-document processing), you must first go through a setup process with our partners at Textkernel. Once your user account credentials have been assigned to you, you can then run the setup process in your Umantis solution.
The following languages are supported: Dutch, English, German, French, Spanish, Swedish, Danish, Polish, Romanian, Italian, Slovak, Czech, Russian, Portuguese and Chinese.
Setup
The following information must be sent to Textkernel for data to be transferred correctly:
- URL of the Umantis customer application
- Your authentication key (which you specify under /Administration/Edit, in the “Authentication key” section > “Automated import” field)
- Selection lists in your solution that differ from the default configuration. Send these to Textkernel by exporting to an Excel file (.xls).
- Countries: /Administration/Dropdown/22/Profile
- Education: /Administration/Dropdown/17/Profile
Extract parsing: Importing a single document
Once you have set up your Textkernel account, follow these steps:
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Important: Übertragen Sie unbedingt die Stellennummer der Stelle von Umantis (auf welche sich der Bewerber beworben hat) in das Formularfeld, damit der Bewerber der korrekten Stelle zugeordnet werden kann.
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The imported document can also be found under the “Imports” tab in the right-hand navigation menu in the solution. You can see there whether the applicant data import was successful.
The applicant’s user language is automatically set to German, and must be changed manually if needed.
The application import must be confirmed manually.
Email parsing: Import via email
Please note that email parsing is an additional paid extension of Textkernel.
You can also specify an email address to serve as a source of résumé imports. If you then send an email with an applicant’s CV as an attachment to the email address you chose to specify, that applicant will be automatically imported into your solution.
Preparation
- For the recommended default variant, you only need to define one email address, which serves the following functions:
- The specified email address is used for directly importing CVs that are attached to the emails (only one document per email).
- CVs that cannot be parsed are also sent to this email address.
- All attachments that are parsed, whether successfully or not, are forwarded to this address. As such, this email address also provides an archiving function.
- Instead of using just one email address simultaneously as a direct import, error and archive address, you also have the option to specify three email addresses for one function each:
- A direct-import email address for directly importing CVs that are attached to the emails (only one document per email).
- An error email address for CVs that cannot be parsed.
- An email address for archiving purposes, to which all attachments are forwarded, whether parsed successfully or not.
If a parsed email has more than one attachment, the remaining attachments will be forwarded to the error email address.
Proceed as follows:
- Send a new email to the email address you specified, or forward an existing email, with the attachment to be parsed. The number indicated in the subject line (if present) will automatically be treated as the job number during the parsing process.
- Log in to your Textkernel Sourcebox (at https://staging.textkernel.nl/sourcebox/home.jsp) to review the parsed fields and make any necessary changes to them.
- Once you have reviewed the fields, click on the
icon (“Export document”) and the applicant will automatically be entered into Umantis.
Important general notes
- The position/job must exist in Umantis, and the job number is entered manually into Textkernel’s Extract! Only if the job number is correct can the applicant be correctly associated with the job.
- Even if certain elements of the application form are hidden in configuration mode, those elements will be parsed anyway. In other words, if these fields are then enabled for display, their data will also be visible.
- The parsing should always be manually reviewed, and corrected if necessary, before sending it over to the Umantis solution.