Full-text search
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Unlike the other search functions, full-text search does not search only over individual fields, but over entire sections of an entity. For example, you can search for terms through entire employee profiles including their attached documents. The search results overview shows, in short text extracts, the context in which the term has been found. Other languages may appear in this context, because all translations of the selection list values must be included in the index in order to be found in all languages.
Important notes:
- Full-text search is only available in the jobs and applications overview (Applicant Management) and in the employee overview (Employee Management).
- In the application documents, only the automatic PDF compilation is indexed. Therefore, if no automatic PDF compilation could be generated for a given application, full-text search will not return any results for that application.
- Search string cannot exceed 200 characters
No more than 200 characters can be entered in a search field; otherwise, an error message will appear: You have entered more than 200 characters - You can identify full-text search fields from the comment directly below the search field: “Finds terms with the identical root word (more...)”, which, in turn, links back here.
- Full-text search in Umantis is optimized to return search results as quickly as possible. For this reason, full-text search automatically excludes search terms that would return more than 15,000 search results.
Experience shows that full-text search is not as stable as other search options in the Umantis solution. Since it relies on regular indexing of the fields, a search term might not be found right away after re-indexing. Depending on the amount of data that is/has been entered into the system (manually or through an import), and the various (complex) processes that then result, a complete re-indexing can take up to 24 hours in the worst case. For this reason, full-text search may not work 100% correctly at all times.
Key features
- Only whole words are indexed — and accordingly, only whole words can be found. The term “employee file”, for example, is not found if you have searched for “employee” or “file”.
- Stemming works. If you search for a grammatical variation of a word, all the other variations will be found too, for example: search, searches, searching
- More than one word can be searched for. By default, the AND operator is used for conjoining terms. However, the OR operator may also be used. Note that the operators must be written in capital letters.
- A maximum of 200 characters can be entered in the search box.
- You can search for character strings if they are placed between double quotes.
- Search is supported for the following document types: Word, PDF, RTF, HTML, TXT, Open Office
- Wildcards / placeholders (*, ?) do not work.
Searched entities in Umantis Applicant Management
In this section, you will find all entities and associated variables that are covered by Umantis full-text search.
Click on Expand to display the table. Entities — Quick access:
| Entity | Variables |
Application |
|
Tasks / Reminders |
|
Jobs |
|
Jobs (internal) |
|