Changing structured data and settings

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Please note that the multiple actions described here are not intended for changing data that originates from a source system and is imported regularly.

The multiple actions for changing structured data are only available for HR experts and administrators, and can be found in the following locations:

Changing structured data and settings (employee directory)

In the employee directory ( /Employment/Current), the multiple action to “ Change structured data and settings” can be very useful for HR experts if, for example, structures or settings change for certain parts of the organization. There is no need to create a new import file with the desired changes for all the people concerned, since structured data for function profiles or module access rights can be changed here for multiple people at the same. HR experts can use this action to add new sections of the employee review meeting or remove obsolete ones, for example. It is also possible here to assign or remove organizational units to or from a group of people.

Position profile — Description
  • Job family
  • Job family (free text)
  • Hierarchy level
  • New function profile
Position profile — Additional information
  • Cost center
  • Function area
  • Managerial responsibility
  • Position
  • Position type
  • Work region
  • Primary job language
  • Position, user-defined list 6
  • Position, user-defined list 7
  • Position, user-defined list 8
  • Position, user-defined list 31
  • Position, user-defined list 33
  • Position, user-defined list 35
  • Position, user-defined list 37
  • Position, user-defined list 39
Settings for employee review meeting
  • Use employee review meeting (ERM)
  • Goals
  • Tasks
  • Competencies
  • Development goals
  • Behavioral criteria
  • Feedback topics
  • Potential
  • Default setting for calculation formula (ID)
The calculation formula entered here is used regularly as the default calculation formula for every periodic employee review meeting. This calculation schema can be overwritten periodically by direct assignment. If no setting is configured and there is no periodic assignment, the main calculation formula (ID 1) will automatically be used.
  • ERM process control by the employee
  • Modifications made by the employee to content or assessments in the employee review meeting
Settings for events
  • Add planned participation in development program
  • Remove planned participation in development program
  • Language
  • Time zone
Access settings
  • Add access to organizational units
Please select only the highest organizational units that you want to add access to, since this will also automatically provide access to all lower-level organizational units within it.
  • Remove access to organizational units
Access to a lower-level organizational unit cannot be removed as long as access to one of these higher-level organizational units is still in place.
  • Add access to matrix organizational units
Please select only the highest organizational units that you want to add access to, since this will also automatically provide access to all lower-level organizational units within it.
  • Remove access to matrix organizational units
Access to a lower-level organizational unit cannot be removed as long as access to one of these higher-level organizational units is still in place.
  • Add access to modules
  • Remove access to modules
  • Access to salary data
  • Access level for “Salary & bonus” round
  • Number of entries selected

Change structured position data (position directory)

In the position directory (/Positions/All), you can execute the multiple action to “Change structured position data”. You can change the data listed below for the selected positions:

Position profile — Description
  • Job family
  • Job family (free text)
  • Hierarchy level
  • New function profile
Position profile — Additional information
  • Cost center
  • Function area
  • Managerial responsibility
  • Position
  • Position type
  • Work region
  • Primary job language
  • Position, user-defined list 6
  • Position, user-defined list 7
  • Position, user-defined list 8
  • Position, user-defined list 31
  • Position, user-defined list 33
  • Position, user-defined list 35
  • Position, user-defined list 37
  • Position, user-defined list 39
  • Driver's license requirement
  • Number of entries selected
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