Multiple selections and multiple actions
For some of the tables in Applicant Management and Employee Management, Umantis allows you to select and edit multiple records at once. For example, a new status can be assigned to several people simultaneously, or they can be sent a serial e-mail from template.
How does multi-select work?
Above the table you have the following options to select records or to deselect them:
- Single selection
- By using single selection, you can select individual records to be targeted by the command to be executed.
- Selection by page
- With selection by page, you can select all records displayed on the page. To make this selection, click the “displayed” link at the top of the table. The displayed records are automatically selected with a check mark, and the link becomes inactive. To undo the entire selection, click the “none” link.
- Selecting all records
- To select all records simultaneously, click on the “all” link. All existing records (not just the ones displayed) are selected by a check mark and can be edited. You can deselect individual records again by removing the check mark for each record. To undo the entire selection, click the “none” link.
If you select more than 1,000 values, a warning is displayed: 'Warning! More than 1,000 items selected'. This warning is intended to draw attention to potentially unintended selections, and to prevent unintended follow-up actions.
Please note that multiple actions cannot be executed on more than 12,000 records.
- Unselect
- Caution: If you click on the “none” link, all selected records (not just the ones displayed) will be “unselected” again. The selection of individual records can be undone by removing the corresponding check mark for each record.
When all records are selected, the command runs in the background so that you can continue working in Umantis. This process may take a few minutes, depending on the number of records to be processed. This means if you use this option to change the status of several people, you will continue to see the old status for another few seconds. To update the view, select the “Update page” function in your browser or press [F5]. Repeat the procedure if necessary.
How do multiple actions work?
To perform a multiple action, select the records to be edited individually or in multi-select (see above). Then select the desired multiple action from the drop-down menu and click “Apply”.
Please note that multiple actions cannot be executed on more than 12,000 records.
Number of entries selected
When applying certain multiple actions in Employee Management and Applicant Management (e.g. Archive / activate application(s)), you will first receive a message about the multiple action you are about to perform. This message also includes a field for Number of entries selected: [number]
This field helps you to confirm that the correct number of entries have been selected. This reduces the risk of performing multiple actions on incorrectly selected records. If too many records were accidentally selected for a multiple action (e.g. through selection by page or by selecting “all”), then a correspondingly large number would be displayed in this field.