Personal tools

Settings for company / organization profile

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The main settings in your umantis solution relating to the organizational profile are made here. These settings are accessed via Settings > Basic settings.

Organizational profile in Applicant Management

General information

Here you can enter the following general information about your solution:

  • Solution title
The solution title is displayed as a header on the login and main screens.
  • Company
Your company’s name
  • Home page
  • Telephone
  • Fax
  • Complete mailing address
  • Comments

Images and icons

You can enter different images and icons here for use in your solution. e.g.

  • Favicon
Your personal Favicon can be uploaded here. Make sure when uploading that the filename is favicon.ico. Depending on your browser, the uploaded favicon may be shown both before the URL and in the browser tab. Note that it is sometimes necessary to clear your browser cache before the new favicon is visible.
Info.gif In order to display the favicon correctly in the job posting, you must insert the following text in the HTMLS in the job posting template: <link rel="shortcut icon" type="image/x-icon" href="/pubhtml/favicon.ico">
  • Logo
The image in the top right-hand corner is called the “logo”, and can be changed in the same way: Click Settings > main settings > Organizational profile. There you will see the “Logo” item (only visible in edit mode). Select your image here. Please ensure that the filename is correct. Once you have selected the image, click Save to accept the changes.
  • Logo image
The logo on the login page can be changed as follows: Click Settings > main settings > Organizational profile. There you will see the “Login image” item (only visible in edit mode). Select your image here. Please ensure that the filename is correct. Once you have selected the image, click Save to accept the changes.
  • Home page image

Authentication key

Different authentication keys can be entered here. (e.g.:

  • for email imports)
Select an authentication key and enter it here. This key is also processed in the digest when importing emails (never copy it over directly). This verification helps to ensure the security of your data.
Select an authentication key and enter it here. This key is also processed in the digest when importing data automatically (never copy it over directly). This verification helps to ensure the security of your data.
  • for SSO (Single Sign-On)
When logging in from a third-party system, the key provided here is also processed in the digest
  • SSO (Single Sign-On) with timestamp
If the SSO (Single Sign-On) with Timestamp option is activated with Single Sign-On, then the SSO request must include a timestamp.
  • for publication from a third-party system
When publishing jobs from a third-party system, the key provided here is processed in the digest.

Job posting options

  • Intranet publication
If you select this option, the corresponding tab will be displayed for the given job.
  • Default image/logo for jobs
  • Automatically take applicant to the next application question
If you select this option, then the applicant will answer the selection questions in a fixed sequence.


Major Update.gif Main Settings

Central settings
  • Automated reminder email for assessment invitations (days)
Here you can configure how many days must pass before managers and invited third-party assessors are to be sent a reminder email.
The system emails SystemTemplate_CockpitNotification and SystemTemplate_AskForNewAppraisal are sent. The variable [Email.Reminder] can be used to distinguish between a first invitation and a reminder — further information in the Automated reminder email for outstanding assessments section
Attention.gif Notes:
  • Note that, by default, a reminder email is sent after 7 days. If you want to send this notification after a lower (minimum 2 days) or higher number of days, enter the relevant value in the field.
  • Please note that if the number is higher than 90, no automatic e-mail reminders will be sent.

Miscellaneous

  • Alternative hostname
We now offer the option to replace your existing URL (www.recruitingapp-ID.umantis.com) with a customer-specific URL (e.g. www.customer-career.com). This is a useful step to reinforce your corporate identity and improve the recognizability of your employer brand. If you’re interested, our Customer Service team will be glad to provide you with detailed information about license costs.
  • Alternative logout target (SSO)
Attention.gif Available for system administrators only.
If necessary, specify a URL to which SSO users should be redirected when clicking the logout link.
  • Alternative logout target (non-SSO)
Attention.gif Available for system administrators only.
If necessary, specify a URL to which users who do not use SSO should be redirected when clicking the logout link.

Company profile in Employee Management

General

Here you can enter the following general information about your solution:

  • Solution title
The solution title is displayed as a header on the login and main screens.
  • Company
Your company’s name
  • Home page
  • Telephone
  • Fax
  • Complete mailing address
  • Comments

Images and icons

You can enter different images and icons here for use in your solution. e.g.

  • Favicon
Your personal Favicon can be uploaded here. Make sure when uploading that the filename is favicon.ico. Depending on your browser, the uploaded favicon may be shown both before the URL and in the browser tab. Note that it is sometimes necessary to clear your browser cache before the new favicon is visible.
  • Logo
The image in the top right-hand corner is called the “logo”, and can be changed in the same way: Click Settings > Basic settings > Company profile. There you will see the “Logo” item (only visible in edit mode). Select your image here. Please ensure that the filename is correct. Once you have selected the image, click Save to accept the changes.
  • Logo image
The logo on the login page can be changed as follows: Click Settings > Basic settings > Company profile. There you will see the “Login image” item (only visible in edit mode). Select your image here. Please ensure that the filename is correct. Once you have selected the image, click Save to accept the changes.
  • Home page image

Authentication key

Different authentication keys can be entered here. (e.g.:

  • for SSO (Single Sign-On)
When logging in from a third-party system, the key provided here is also processed in the digest.
  • SSO (Single Sign-On) with timestamp
If the SSO (Single Sign-On) with Timestamp option is activated with Single Sign-On, then the SSO request must include a timestamp.
Select an authentication key and enter it here. This key is also processed in the digest when importing data automatically (never copy it over directly). This verification helps to ensure the security of your data.
The key provided here is also required when importing emails.
  • Job ID is unique:
This option makes it possible to link jobs to each other. If this option is not active, then jobs have no link to one another, even if they have the same job ID (import or source key). For example, if the current holder of a job changes, then the job is archived with the previous holder and a new job (with the same job ID) is created with the new holder. Even though the new and old jobs now share the same job key, the system does not create any link between them. This means in turn that no job history is displayed in this case and that, for example, succession planning is not transferred over to the new job. With the confirmation that job keys are unique, the system will now attempt to establish a link between jobs based on the job key. This means, for example, that the “Previous job holders” for a position can be displayed, or that the functional profile and succession planning are retained even in the case of a new job holder, and can be continued for the new job. For this to work, it is the combination of the job key and the source key that has to match.

Miscellaneous

  • Alternative hostname
We now offer the option to replace your existing URL (www.employeeapp-ID.umantis.com) with a customer-specific URL (e.g. www.customer-talents.com). This is a useful step to reinforce your corporate identity and improve the recognizability of your employer brand. If you’re interested, our Customer Service team will be glad to provide you with detailed information about license costs.
  • Alternative logout target (SSO)
Attention.gifNote: Available for system administrators only.
If necessary, specify a URL to which SSO users should be redirected when clicking the logout link.
  • Alternative logout target (non-SSO)
Attention.gifNote: Available for system administrators only.
If necessary, specify a URL to which users who do not use SSO should be redirected when clicking the logout link.
  • Main currency

Data privacy statement in Employee Management

For every language used, a text can be created which states how data relating to external individuals is handled. External individuals register their profile the first time that they register for an externally-published event or join a public group.

Email special settings

Info.gif Take note of the tips in the Security settings as well.

You can configure the following email special settings in your umantis application:

Use central sender address for ALL outgoing emails (incl. system emails)
  • Sender address
The address entered here will be used as the sender address for all outgoing emails. The original sender address is used in the email as the Reply To address, and overwrites all other sender addresses.
Sender address for automatic system emails
  • Sender address for system emails*
  • Employee management: This address is used as the sender for all automatically generated system emails (e.g. the welcome email). This value can be used in emails and print documents by using the [Company.Email] variable.
  • Applicant Management This address is used as the sender for all automatically generated system emails (e.g. the welcome email) if no dedicated sender address is defined at the branch office level.
Central sender address for outgoing emails if sender address is missing
  • Fallback sender address
The address entered here will be used as the sender address for all outgoing emails if no other sender can be determined. For example, if a user’s email address has not yet been confirmed.
Central redirection address for all outgoing emails
  • Redirection address
If an email address is entered here, then all outgoing emails will be redirected to this address. This is done only if a solution is intended for use as a test solution and processes involving emails need to be tested. No redirection should be activated for live operations.
Import notification
  • Recipient address for import status
A notification email is sent to this address when an import has been successfully (or unsuccessfully) completed.

Info.gif Note on changing email addresses:

  • Note that people registered in the system (user roles in umantis) will receive an email with a confirmation link when changing their email address. Only after they access this link is the new email address valid and stored in the system. No verification/confirmation will be requested for imported email addresses. The same will apply if administrators modify the email address. In that case, it will be immediately regarded as verified.
  • Please note that applicants are not registered in the system, and therefore will not receive a link to verify their email address. Accordingly, the hourglass continues to appear for applications, although the administrator can use configuration mode to hide the hourglass in the applicant cockpit.

Publicly accessible documents

This section displays all uploaded documents which are publicly accessible and can be downloaded through a direct link. To upload additional publicly accessible documents (as an administrator in Applicant Management or Employee Management), click on Edit.GIF in this section.

Under the tabular overview of the public documents already added, enter the following information for the new document that you want to upload:

  • Title:
Choose a meaningful title for the document.
  • Document: Browse
Click on Browse to select the desired document.
  • Comments
Enter comments about the document in this field.

Once you have selected the desired document, click on Add. The document will then be listed in the overview. Click “Back”, then go to the “Publicly accessible documents” section and select the appropriate “Direct link for public download”. You can integrate this link at various places in the system to make the document publicly accessible.

Alternative job boards

If no umantis job board is used, then the address of the job board being used (for each language) must always be entered, so that existing links - for example, in the applicant cockpit - can be redirected to that job board.
Info.gif Note that when using alternative job boards, you cannot use job postings/descriptions from umantis, but only the application form.

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