Link applicant to another job
In the application documents, you can execute the action to “Link applicant to another job”. Then click “Assign” for the job in question. You will then see the existing job and the new job, followed by two “Actions”:
- O A new application is created and linked to the new job. The existing application remains in place.
- O The application is removed from the existing job and assigned with all its data to the new job. The answers to the specific questions for the existing job are lost.
- 「」Including tracking information
If this option is activated, all tracking information from the original application, such as the tracking ID, is transferred to the copied/moved application.
The following section provides more information about the first and second options.
Option 1
With the first option/action, a new application is created and linked to the new job. The existing application remains in place.
This means that an additional new application is created, and is placed in the “Application received” status.
The following information is automatically copied over:
- Applicant’s contact information (name, email address, address)
- Application documents (cover letter, résumé, other documents)
- Decision on document sharing
The following information is NOT copied over:
- Application status history
- Assessments
- Communication history (but the communication history from the original application is visible under “My other communication with applicant”)
Important for reporting:
“Application date” (“Application dated”) indicates the date of the newly created application, not the date when the applicant originally applied.
Option 2
With the second option, the application is removed from the existing job and assigned to the new job with all its data. The answers to the specific questions for the existing job are lost.
This means that the application is “transferred over” to the assigned job with all of its evaluations and its status history, comments etc. All basic data are copied as well (except for answers to the questions about the job).
The following information is automatically copied over:
- Applicant’s contact information (name, email address, address)
- Application documents (cover letter, résumé, other documents)
- Decision on document sharing
- Application status history
- Assessments
- Communication history
The following information is NOT copied over:
- Answers to questions about the job
Important for reporting: The “Application date” (or “Application dated”) is still the date of the original application.
Additional notes
- If you have already assigned appointments to applicants, they may be lost if the existing application is assigned to a new job. We recommend that you create a new/additional application so that you do not lose the existing application and the appointments already assigned.