A search or job alert subscription belongs directly to a specific job board, and informs the search user of any new jobs. Job alert subscriptions are available for jobs published externally and jobs published on the intranet, with further distinctions by publication language and branch office.
Subscribe to job alerts
People who are interested in coming to work at your company can set up a job alert subscription on your home page. This means that they enter their email address and a password of their choice, and select which types of job postings should be sent to them after they are posted to the home page. Registration involves a double opt-in procedure. After registration, every time an HR expert or administrator externally publishes a job that meets the interested person’s criteria, an email is sent out.
If a person has a user account in the SelfService view, then the name entered there is copied over and displayed in the HR view under “Job alert subscribers”. On the other hand, if the person does not have a user account in SelfService, then they can choose to set up a job alert subscription with their email address only. In this case, no name is displayed in the list of job alert subscribers in the HR view.
Modify job alert subscription criteria
A job alert subscription is especially useful when interested potential applicants can specify as exactly as possible which job postings they are interested in: full or part time, which field, which region, and much more. That way, potential applicants only receive those postings that correspond to their needs. The criteria selected for a job alert subscription can be modified in the SelfService view at any time.
Cancel a job alert subscription
If a job alert subscriber no longer wants to be informed about job postings published by your company, they can cancel the job alert subscription in the SelfService view. They can also use the deactivation link that is included in every job alert subscription email. After cancellation, no more emails with job postings will be sent to that person.
Job alert subscribers who have either not logged in for two years, or do not have a job alert subscription less than two years old, will be deleted from umantis. Job alert subscription activations are treated as “pending” for 48 hours. Subscriptions that are not activated during this period will be deleted from umantis without being activated.
Mailing of job alert subscriptions
The job alert subscription emails are sent out overnight. Jobs that have been published but were taken offline again in the same day do not appear in the job alert subscription email.
Overview and status of job alert subscribers
In the internal overview of all job alert subscribers (/Recruiting/Applications/JobAbo), the following information is listed in a table format for each job alert subscriber:
- Whether the job alert subscriber is an employee (indicated with a house symbol)
- Email address
- Email address (business)
- Created on (creation date of the job alert subscription)
- Number of active job alert subscriptions
- Number of applications (number of applications from this job alert subscriber)
- Person type
You can select from the following multiple actions:
- Prepare new email(s)
- Send email(s) from template
- Delete people (max. 200)
Only works for people who are only job alert subscribers and do not have any other role (e.g. as an employee).
- Delete job alert subscriptions
Click on an entry in the table to access the detailed view of the job alert subscription (/Recruiting/Applications/JobAbo/ID/Profile). In addition to the ID, the title, and the associated email address, you can also view the current status of the job alert subscription here:
Note:Job alert subscribers who have either not logged in for two years, or do not have a job alert subscription less than two years old, will be deleted from umantis. Job alert subscription activations are treated as “pending” for 48 hours. Subscriptions that are not activated during this period will be deleted from umantis without being activated.