View source for Information on the job reporting requirement (Switzerland)


[[Category:Applicant management|Applicant management]] 
[[Category:Good to know|Good to know]]
[[de:Informationen zur Stellenmeldepflicht (Schweiz)]]
Switzerland’s new job reporting requirement entered into force as of '''July 01, 2018'''. Starting on this date, employers are required to report to Switzerland’s Regional Employment Centers (Regionale Arbeitsvermittlungszentren, or RAVs) all vacancies in Switzerland in professions in which the unemployment rate reaches or exceeds a specified threshold value. For more information on the job reporting requirement, see: [https://www.seco.admin.ch/seco/de/home/Arbeit/Arbeitslosenversicherung/stellenmeldepflicht.html Job reporting requirement (SECO)]

[[File:info.gif]]This page contains general information on the job reporting requirement and tips on how your Umantis solution can help you to comply with it.

==Explanatory video on the job reporting requirement==
The State Secretariat for Economic Affairs (SECO) has prepared a video that clearly and concisely explains what the job reporting requirement means for employers and employees: [https://youtu.be/wdC40mDLjtQ go to video]

[[File:info.gif]] On the following page you will find all important information on the job reporting requirement: [https://www.arbeit.swiss/secoalv/en/home/menue/unternehmen/stellenmeldepflicht.html https://www.arbeit.swiss/secoalv/en/.../stellenmeldepflicht.html]

==List of professions subject to the reporting requirement==
A list of the professions that are subject to this reporting requirement is provided at the following link: 
* '''[https://www.arbeit.swiss/dam/secoalv/de/dokumente/unternehmen/Stellenmeldepflicht/liste_meldepflichtige_berufsarten_2025_de.pdf.download.pdf/liste_meldepflichtige_berufsarten_2025_de.pdf  SECO list of reportable professions and job titles (PDF, valid from January 1, 2025 until December 31, 2025)]
:* Check online to see if your job is subject to reporting requirements: [https://www.arbeit.swiss/secoalv/de/home/menue/unternehmen/stellenmeldepflicht/tool6.html Check-Up 2025]

* [https://www.arbeit.swiss/dam/secoalv/de/dokumente/unternehmen/Stellenmeldepflicht/liste_meldepflichtige_berufsarten_2024_DE.pdf.download.pdf/liste_meldepflichtige_berufsarten_2024_DE.pdf SECO list of reportable professions and job titles (PDF, valid from January 1, 2024 until December 31, 2024)]
* [https://www.arbeit.swiss/dam/secoalv/de/dokumente/unternehmen/Stellenmeldepflicht/liste_meldepflichtige_berufsarten_2023.pdf.download.pdf/Liste_der_meldepflichtigen_Berufsarten_2023_DE.pdf  SECO list of reportable professions and job titles (PDF, valid from January 1, 2023 until December 31, 2023)]
* [https://www.arbeit.swiss/dam/secoalv/de/dokumente/unternehmen/Stellenmeldepflicht/Liste%20der%20meldepflichtigen%20Berufsarten%202022%20DE.pdf.download.pdf/Liste%20der%20meldepflichtigen%20Berufsarten%202022.pdf SECO list of reportable professions and job titles (PDF, valid from January 1, 2022 until December 31, 2022)]
* [https://www.arbeit.swiss/dam/secoalv/de/dokumente/unternehmen/Stellenmeldepflicht/Neu%20Tabellen%20Meldepflichtige%20Berufsarten%202021%20D.pdf.download.pdf/Neu%20Tabellen%20Meldepflichtige%20Berufsarten%202021%20D.pdf SECO list of reportable professions and job titles (PDF, valid from January 1, 2021 until December 31, 2021)]
* [https://www.arbeit.swiss/dam/secoalv/en/dokumente/unternehmen/Stellenmeldepflicht/Meldepflichtige_Berufsarten_CH-ISCO-19_2020_mit_Berechnungszeitraum_und_Vorbehalt_DE.pdf.download.pdf/Meldepflichtige_Berufsarten_CH-ISCO-19_2020_mit_Berechnungszeitraum_und_Vorbehalt_DE.pdf SECO list of reportable professions and job titles (PDF, valid from January 1, 2020 until December 31, 2020)]
* [https://www.seco.admin.ch/dam/seco/de/dokumente/Arbeit/ALV/Stellenmeldepflicht/berufsartenliste-stellenmeldepflicht.pdf.download.pdf/Liste_meldepflichtiger_Berufsarten_mit_zugeh%C3%B6rigen_Berufsbezeichnungen.pdf SECO list of reportable professions and job titles (PDF, valid from July 1, 2018 until December 31, 2019)]

==Updating the dynamic list "RAV employment code"==
Since the SECO list has a limited validity and is usually updated annually, it is necessary to make these changes in your Applicant Management system as well.
If the dynamic list ID 11 has not already been updated, you can also update the dynamic list "RAV employment code" manually. Please note that SECO always provides the latest list shortly before the end of the year. Only then can the update of the list be scheduled and carried out within Umantis solutions (via an update). 

Follow the steps below to manually update the Dynamic List ID 11:
* Log in to your Umantis Applicant Management solution as an administrator.
* Navigate to the '''Imports''' (''/Import'') and select the option: '''Import Selection Lists''' under "Actions". (''/Import/NewLists'')

* In this import view, make the following specifications: 
:* '''Title''' 
::(Choose a meaningful title, e.g. "RAV/SECO-List 202x")  
:* '''File*''' 
:: Upload the following Excel file: [[Media:Listeneinträge AVAM 2025.xls|Listeneinträge_AVAM_2025.xls]]
:* '''Import Type*''' 
:: Please select the first entry:"'''''EXCEL Import: Import Selection Lists (Complete Import)'''''" 
:* Click "'''Start Import'''' and refresh the page after a while to see the import status. 


[[File:info.gif]] After successful import, you will see the new entries of Dynamic List 11 "RAV Employment Code" at '''''/Administration/Dropdown/11/Profile'''''. Via "Actions" you have the possibility to "View the deleted entries of this list" (''/Administration/Dropdown/11/ToBeDeleted'').

==Help with the job reporting requirement in Umantis Applicant Management==

===Prerequisites===
To be able to forward a job to the RAV job board, you must first have a customer ID and login data. You should contact the State Secretariat for Economic Affairs (SECO) directly to get live login data. You should ensure that you email all the details required so that the processing time at SECO is not lengthened unnecessarily.  
''(compare to [http://test-api.job-room.ch/api-docs/jobAdvertisements/v1/index.html])''

[[File:info.gif]] <span style="background:lightyellow"> Click the link below to open the relevant email template: [mailto:jobroom-api@seco.admin.ch?subject=Job-Room%20API%20access&body=Name%20des%20Unternehmens%20%2F%20Company%20name%3A%20%0AAdresse%20%2F%20Address%3A%20%0AE-Mail-Adresse%20%2F%20Email%20address%3A%20%0A%0ATechnische(r)%20Ansprechpartner%20%2F%20Technical%20contact%20person%3A%20%20%20%0AE-Mail-Adresse%20%2F%20Email%20address%3A%20%0ATelefonnummer%20%2F%20Telephone%20number%3A%20%0ABenutzername%20%2F%20User%20name%3A%20%0A%0ADas%20zu%20erwartende%20Volumen%20der%20Stellenanmeldungen%20betr%C3%A4gt%20%2F%20The%20expected%20volume%20of%20job%20registration%20is%3A E-Mail erstellen]</span>

The link opens a new email message with fields that you have to fill in. If you are unable to open this email template, use the following steps: 

#Create a new email with the subject "''Job-Room API access''"
# Enter these '''company details''': 
#* Name
#* Address 
#* Email address 
# Enter at least one '''technical contact''' with these details: 
#* Email address 
#* Telephone number 
#* Username 
# Enter, too, the anticipated '''job registration volume'''.
# Send this email to jobroom-api@seco.admin.ch.

The technical contact will get an email with further instructions from SECO.

[[File:attention.gif]] Note that you will get this data directly from the State Secretariat for Economic Affairs. Customer Service at Abacus Umantis AG cannot influence the processing timescale and is unable to provide any support unless you have valid login data.

===Settings in Umantis===
[[File:attention.gif]] '''Please note the following information/guidelines from the interface provider (SECO) in relation to HTML tags:''' 
* RAV consultants read the job postings which need to be validated in text mode. Even simple HTML tags in job postings are found to be disruptive. 
* So you are advised to only use Markdown to format the job postings. There is a Markdown previewer here: https://zaclem01.github.io/angular-markdown-previewer/  

====SECO access and enabling use====
With the '''login data''' that you have received from SECO, configure the following settings in your Umantis solution: 
# Click on ''Settings > Interfaces > Job board providers'' (''/Administration/Provider'')
# In the “'''RAV job board'''” section, click on [[File:edit.GIF]]
# Fill in the fields with the credentials you have received from SECO: 
#* RAV customer login*
#* RAV customer password*
#* URL <br> ''The URL to which publication requests are directed. A default URL is already stored here and will be used if you do not enter a value.''

For each user who will be using this interface, you must now '''enable their use of the interface in the settings''': 
# Click on ''Settings > Users > (click on user) > Interfaces '' (''/Administration/Users/ID/Profile/InterfaceSettings'')
# In the “''' Interfaces'''” section, click on [[File:edit.GIF]].
# Next to the “RAV job board” (if [[Configuration mode|displayed]]), check the box for “Can use interface” to allow the user to use the interface.

====Required fields====
The fields described in this section are required in order to successfully submit a job posting. 

'''[[Job description (applicant management)|Job description]]''' (''/Recruiting/Vacancies/ID/Description '')
: A responsible HR expert must be specified in the '''Responsibilities''' section.<br> The following fields must be filled out for this person: 
:* ''User language''
:* ''Salutation''
:* ''First name'' 
:* ''Last name'' 
:* ''Telephone (direct line)'' 
:* ''Email address''
: [[File:info.gif]] These fields are found in the user settings (''/Administration/Users/ID/Profile/'''Business''''')

'''[[Branches|Branch office]]''' 
: In the job description, you must assign a '''branch office''' for which the following information is filled out: 
:* ''Branch office name'' 
:* ''ZIP/Postal code''
:* ''City'' 
:* ''Country''
: [[File:info.gif]] These fields are found in the branch office settings (''/Administration/Agency/ID/'''Basics''''')

'''Publication contents''' 
: In the job posting, you must first choose the publication language for the '''publication contents''' (''/Recruiting/Vacancies/ID/Publication/'''Content''''') so that you can enter values for the following fields for the job posting text (''/Recruiting/Vacancies/ID/Publication/'''Texts'''''):
:* ''Job title'' 
:* ''Brief description of the job ''

''' Job description'''
: The following fields must be specified in the '''job description''' (''/Recruiting/Vacancies/ID/Description/''' Detail '''''):
:* ''Expected start date''
:* ''Employment category'' 
:* ''Comments on employment category'' is used for the “workload” if you selected “Part time” for the employment category. Accordingly, this field may only contain positive integers that indicate the workload as a percentage. 
:: '''Tip:''' In [[Configuration mode|configuration mode]], click on [[File:Config.gif]] for this field and check the box under “Error correction during entry” for ''positive integers only'' so that only positive integers can be entered by default.
:* ''Job location'' (LangID 27901)
:* ''Job location — ZIP/Postal code'' 
:* ''Employment period'' 
:* The field “''If temporary, please specify the duration''” must contain a positive integer that indicates the employment period in days.  
:: '''Tip:''' In [[Configuration mode|configuration mode]], click on [[File:Config.gif]] for this field and check the box under “Error correction during entry” for ''positive integers only'' so that only positive integers can be entered by default.
:* ''RAV employment code'' must also be [[Configuration mode|enabled for display]]. The value is selected from a drop-down menu. 

[[File:attention.gif]] If you try to publish a job and have not filled in all the necessary fields, you will receive a warning message listing the section and fields you still need to fill in.