Data protection policy & data release
A disclaimer can be written in different languages for each branch office. It will then be displayed to each applicant that applies to a job at the given branch office.
In the Applicant management the data release can be activated or deactivated for the relevant application forms on a branch office-specific basis.
If applicants are required to release their data, they are asked to confirm the data release before sending their application.
Confirmation is given by means of a radio button on the application form, and the HR contact can also request confirmation later on by using a link in the applicant profile to send an email. The email template is named “SystemTemplate_Ask4DataAgreement”, and can be edited in the system emails.
If the applicant does not consent to the data release, they will be informed again when they next log in that they should confirm the release of their data.
Note that applicants can change their data release settings at any time. This option is provided to help protect personally-identifiable data in accordance with the General Data Protection Regulation (GDPR).
Request data release
The link to “Request data release” is displayed if the applicant has not approved the data release.