Unsolicited application

An unsolicited application is one that does not relate to any specific job posting on the job board. This type of application is especially appropriate for visitors to your job board who do not immediately identify with a currently available job, but would still like to work with you.

Activating unsolicited applications

Unsolicited applications must be activated for each branch office individually. To do this, go to the branch office settings and navigate to a specific branch office profile. On the Job board settings tab, you will then find actions that allow you to activate or deactivate unsolicited applications in both the external and internal (intranet) job boards.

Selecting a branch office

When submitting an unsolicited application through the global job board, applicants can choose the desired branch office themselves. Of course, only branch offices for which unsolicited applications are activated in the settings will be available for selection. An alternative link must be enabled for display on the global job board via configuration mode: “Select branch office for unsolicited application”. When the applicant clicks on this link, the first step is to select the branch office for their unsolicited application. See also Create new unsolicited application.

Visibility of unsolicited applications

By default, all unsolicited applications are visible from the head office. Administrators can specify in the settings for a given branch office whether unsolicited applications should be visible from the head office or not from that moment on.
This visibility setting can be used to indicate for each individual branch office whether its unsolicited applications can be viewed by the head office. To do this, the setting Do not show unsolicited applications at head office must be activated or deactivated accordingly.

If the box for “Do not show unsolicited applications at head office” is checked, then from that moment on, all newly received unsolicited applications will not be viewable from the head office. Unsolicited applications that were received before this setting was activated (i.e. before the box was checked) will still be visible from the head office.

Under certain circumstances, the visibility of individual fields of the unsolicited application form may be restricted even for administrators. If they are not assigned to the branch office in question, certain fields will not be visible to them. (They are displayed in configuration mode, but not after saving.)

Renaming the “unsolicited application” job

By default, unsolicited applications are assigned to the virtual job “Initiativbewerbung / Unsolicited application / Candidature spontanée” in the system. To change the name of this job in the solution, proceed as follows:

Navigate to the settings; under “Branch office”, select the branch office for which you want to change this name.
Then click on the tab “Job subscription & Set up unsolicited application”, then on “Unsolicited job settings” (in the menu at the left). Here, you can specify the new name that should be used instead of “Initiativbewerbung / Unsolicited application / Candidature spontanée”. This name will then appear in the “Job title” column for all unsolicited applications.

Access permissions for unsolicited applications

Access permissions/visibility for incoming unsolicited applications are controlled by the branch office settings and the user roles assigned to people at each branch office.

Unsolicited applications for a branch office are also automatically assigned to the main office at the same time.
People who are assigned to the head office therefore have access to all unsolicited applications.
In addition, a so-called branch office restriction can be added to any user’s profile (see also the description of the user profile). If this restriction is activated, the user is only allowed to access data from their own branch office, e.g. applications that only relate to their own job board or branch office.