Information regarding third gender

On October 10, 2017, the German Supreme Court required lawmakers to enable the use of a third gender term in the birth register alongside male and female, or to eliminate the recording of gender entirely, by the end of 2018. On August 15, 2018, the German federal cabinet therefore approved a draft bill to modify the Civil Status Act (Personenstandsgesetz) to allow the term “various” to be entered in the gender field.

This page presents all the important information relating to the Umantis applications Applicant Management and Employee Management in this regard.

Several pages in our Online Help refer to gender. These sections contain either settings or additional information relating to the third gender. They are marked with the “Various” icon.

Scope of application

The gender value “Various” must be made available in Germany starting in 2019, in accordance with the modification to the Civil Status Act (Personenstandsgesetz). The legal existence of an unspecified gender value is also recognized by other states.

Compliance and responsibility

With the release of version 2018.2.5.0 on 12/18/2018, Umantis applications (Applicant Management and Employee Management) now offer the relevant settings and functionalities to allow solutions to be configured in accordance with the Modification to the German Civil Status Act (Personenstandsgesetz). Compliance with the relevant legal provisions can only be ensured by the customer, i.e.: It is the customer's responsibility to ensure that the solution is correctly configured in accordance with the new regulations. Umantis provides the underlying functional capabilities and provides the necessary configuration options. Solutions are configured by each individual customer (provided that they have the necessary user role) in accordance with locally applicable law.

Settings in Umantis Applicant Management

List for Title field

Define the “List of titles” under Branch offices > Other specific settings

Here you can specify which title options should be provided for users and applicants to select from. The default options are Ms. and Mr. Add the “Various” selection value if you want to provide the third gender option.

Please take note of the information in the Variables section as well, and modify the associated emails and templates.

Settings in Umantis Employee Management

List for Title field

Define the “List of titles” under Settings > Company profile > “Local settings” section / List of titles

Here you can specify which title options should be provided for users to select from. The default options are Ms. and Mr. Add the “Various” selection value if you want to provide the third gender option.

Please take note of the information in the Variables section as well, and modify the associated emails and templates.

Variables

The following variables are currently used for titles in emails:[Empfaenger.Anrede.Formell] [Empfaenger.Name]

To use the third gender option correctly in email communications, one of the new variables should be used instead:

• [Empfaenger.AnredeNameFormell],
• [Empfaenger.AnredeNameKomplettFormell] or
• [Empfaenger.AnredeNameInformell]

Assuming the following example names and titles for each gender (German examples shown):

• Male: Mr. Dr. Stephan Schmidt
• Female: Ms. Prof. Dr. Barbara Schmidt
• Various: Dr. Adrian Müller

The following example shows the title that will be used for each variable for each gender:

Variable	Gender	Results in the following title + name combination
[Empfaenger.AnredeNameFormell]	Male	Dear Mr. Schmidt
	Female	Dear Ms. Schmidt
	Various	Dear Adrian Müller
[Empfaenger.AnredeNameKomplettFormell]	Male	Dear Mr. Dr. Schmidt
	Female	Dear Ms. Prof. Dr. Schmidt
	Various	Dear Dr. Adrian Müller
[Empfaenger.AnredeNameInformell]	Male	Dear Stephan (= male-specific form)
	Female	Dear Barbara (= female-specific form)
	Various	Dear Adrian (= gender-neutral form)