Generate PDF summary

The PDF compilation of all of the applicant’s application documents is generated automatically. If an applicant updates a document, then the PDF compilation is automatically updated accordingly. The updated PDF compilation can also be generated manually by the HR expert as a one-time action. The PDF compilation is then automatically generated again when the applicant's documents are updated by an email import.

Currently, a PDF can be generated manually for any application via the link “Generate compilation”. After clicking on the link, an additional query opens, which must be confirmed with a second click on “Generate PDF compilation”. The PDF is then generated in the background, and becomes available after a short time.

The PDF compilation is not generated automatically for unsolicited applications or when the HR expert first creates or manually uploads applicants.
Important: Never use special characters, spaces, or characters with umlauts or accents in the names of the documents that you upload! This leads to errors that can be avoided.

Supported file formats

The creation process works with most common file formats, including .doc(x), .xls(x), .ppt(x), .pdf, .bmp, .png, .jpg, .tif, .ods and .odt.

Unsupported file formats

The following file formats are not supported: .zip, .rar, .gif, .odf, .mp3, .odg...

Notes

• Please note that generating the PDF may take a long time. Any problems that may arise often resolve themselves within 24 hours.
• Note that an automatic PDF compilation is always created from all documents in supported file formats. In addition, the user is informed of which documents have an unsupported file format (such as .mp3, .avi, etc.) and are therefore not included in the PDF compilation. In this way, the HR expert (for example) knows throughout the entire process which documents are still part of the application and therefore relevant to the application process, but not included in the PDF compilation.