External vacancy notice

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Under the “Publication” or “External posting” tab for a job, the job posting can be prepared and published to various external job boards and platforms (see also: Job board providers). Postings for publication to the internal job board (intranet) generally have to be written separately; this is done under the “Internal job posting” tab.

Jobs can be published in all active languages. Individual navigation of languages allows for switching between publication languages. However, in order to make it immediately clear when opening the “Publication” tab whether a job is published in a given place in such a way as to allow for the submission of online applications, this is clearly marked above the actions on the left:

A red dot means that online applications are not possible
A green dot indicates that online applications are possible through some channel or in some language

Other information about publication can be found in Umantis Applicant Management, e.g.:

  • Publication language: (Language)
  • Last modified on: (Date)
  • Last modified by: (Name)

Publication channels

To publish a job externally, a number of channels are available:

Your company’s own job board (Home page):

  • For companies with multiple branch offices, you also have the option when publishing to your own job board to select whether the job should only be posted on the Head office’s job board, the Job board for this branch office, or on both. To find out which addresses can actually be used to access the different job boards, see Integrating Applicant Management.

Note:

  • On the left side (action bar) under the title “Your company’s own job board”, you will see the “Publish job” action. Please note that applying this action will automatically publish the job to both the head office’s job board and the job board for the branch office linked to this job. If you have not used the “permanent filter” ?CompanyID=x to integrate your job board (e.g. /Jobs/All?CompanyID=1 or /Jobs/1?CompanyID=8), then this note does not apply, since both publication variants have the same effect.

Publication platforms:

  • A publication platform is its own web application, and provides the option to publish a job over different media (newspapers, job boards). With job board providers like Unio, Prospective Media (PMS) and Publiconnect, an HR expert uses the links associated with the job to navigate to the third-party platform, where they can then manage the job posting text and all the publication options. They then select the desired media, and put the job posting online for each of those channels.
  • The link to the application form for the job in Umantis is always sent along too.
  • With Broadbean, the job posting text is created in Umantis, transferred to Broadbean via the interface, and then prepared from there for publication to different media. (see Job boards)
  • Unlike job board providers, which must be specified statically in Umantis, you can set up as many job boards as you like. One the connection for a job board has been set up in Umantis, the “Publish job” action can be used to activate the job posting for the appropriate job board. Similarly, you can deactivate a job posting using “Withdraw job”.
  • If you use multiple instances of Umantis Applicant Management in your company and only one Applicant Management instance can serve as the main job board on your home page, then a job can also be posted by one AM instance to the home page of another Umantis Applicant Management instance. Details about the connection can be found under Job board providers.


Other publication channels:


Besides the external publication channels described above, Umantis also gives you the option to publish jobs internally (to your intranet); (see Internal job postings).

Notes:

  • To ensure that job postings on the external job board (/Jobs/All) have a consistent appearance, you should never activate more than one job posting image in configuration mode. If you are seeing duplicated images in the jobs overview on the external job board, it is recommended that you hide the second image via configuration mode.
  • If performance problems occur when loading the job posting overviews, use Configuration mode (configure tables) to reduce the number of rows displayed to 10.
  • If your job posting is not displayed, even though you have selected a job posting layout, turn off the Google Analytics Web Tracking snipper (if it has been activated); or, if you use the snippet, check whether the posting can still be displayed.

Publication options

  • You can specify search criteria for each job (Starting as, Department, Employment category, Employment period) which can be used to find the posting on the job boards.
  • In the job description, you can use “priority marking” to mark a job as particularly important, causing that job to always appear at the very top of the job board. In addition, users can then search for these jobs in the jobs overview (by checking the box for “Priorities”).
  • You can specify in the settings that only offline applications will be accepted. This means that applicants cannot apply for the job online.
  • If you want to allow applications even when the job is not published on any platform, check the box for “Applications allowed for unpublished job”. This can be useful, for example, if the application process is "officially" over, but recruiters are still submitting applications. They can still do this via the corresponding URL.
  • You have the option to publish the job posting only to certain branch offices.
  • You can select whether the job should be published with its own job posting layout instead of the default job posting layout.
  • Reminders are also available.

Publication statistics

Various statistics are available for each published job posting, such as the number of applicants who have viewed a given posting.

Number of visitors:
The number of visitors indicates how many applicants have looked at a job posting, i.e. how many times the job posting has been viewed. Among other options, the statistic for the number of visitors is available on a job board-specific basis, i.e. both for the internal and external job boards individually and for each of the active publication languages. In addition to job board-specific visitor statistics, the total number of visitors is displayed; this indicates the sum of all job board-specific visitor statistics.

Adaptive selection lists

Fig. 1: Visualization of adaptive selection lists

Adaptive selection lists make it easier to find published jobs on both the internal and external job boards. In contrast to “normal” selection lists, adaptive selection lists only show the selection values that correspond to actual published jobs on the given job board. The selection lists thus reflect the jobs that are currently published on the given job board. As a result, different job boards may have different selection lists. Once the job board has been loaded, the lists remain static and no longer change if other search filters are used. Adaptive selection lists are used automatically, since they cannot be configured specifically for individual users.

Note:

Adaptive selection lists do not work if a job board has been configured for multiple branch offices (e.g. CompanyID=19|15|1). The job board must either be unrestricted or be configured for one specific branch office (e.g. CompanyID=19). See also: URL structure and parameters for job board

The update interval for adaptive selection lists is 60 minutes.

With adaptive selection lists, you can set up branch office-specific selection list behavior.
For instance, if a company has a branch office in the United States and therefore has published jobs in that region, then only these suggestions will be displayed from the global selection list when entering data. Conversely, for a European branch office of the same company, only the list entries for jobs published in Europe will be shown.


Explanation of Figure 1

A company has one branch office in the United States (job board A) and one in Europe (job board B). The selection lists are identical for all branch offices. When searching on a branch office-specific job board, therefore, the only values that will be shown as suggestions are those that actually appear in jobs published on this job board.






Publication contents

(see the article on Publication contents)

Job posting texts

The job posting text can be formatted using specific special characters. HTML tags can be used for other types of formatting.

  • No special formatting is available for the job title or brief description which also appear in the table of published jobs (job board). This should be consistent across all jobs.
  • In the job posting, text blocks are only displayed if they have content.

To reorder the text blocks in the job posting or to add graphical elements, it is recommended that you work with HTML job posting layouts. These must be built in advance and uploaded to Umantis so that they can then be selected for assignment to the job posting text when publishing a job. For more details, see Create job posting layouts.

History

The history is found on the “Publication” tab in the view of a job. It includes the following information:

  • History of publications on the company’s own job board (Language)
Publication information:
  • Published on
  • Published until
  • Published by
  • On websites
  • History of job board publications (Language)
  • History of SOAP calls for publications (Language)
  • Publiconnect XML
  • Solique XML

Integrating a video in a job posting

Umantis also lets you include videos in your job postings. To do this, follow the steps below.

  • In a job posting template, integrate the field [Inserat.Titel6] in an iFrame. Example: <iframe width="560" height="315" src=[Inserat.Titel6] frameborder="0" allowfullscreen></iframe>
  • In the job posting text for the given job, enter the URL for the video in the “Link for video” field.


Additional information


Related topics

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