Event participants

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The “Event participants” tab is located in Employee Management in the detailed view of an event:

HOME   EMPLOYEES   JOBS   ANALYTICS   COMPANY   EVENTS   REMINDERS   COMMUNICATION

Events   Registrations   Instructors   Resources

Details   Publication   Participants   Reminders   Analytics   Communication


This area shows all participants in an event. Using the search area over the table, you can filter on certain elements. You can also add participants. If the event settings have been set up to create a waiting list when the maximum number of participants has been reached, additional registrations are listed in the “Waiting list” table. If any participants have canceled their registration, the “Cancellations” table will appear with a list of those participants.

For more information about approving event participation, see Registration details.

Actions

  • Add participants
  • Create reminder for this event

Number of participants

  • Minimum number of participants: number
  • Maximum number of participants: number
  • Current number of participants: number
  • Depending on the number of participants:
    • Max. number of participants not yet reached
    • Max. number of participants reached
    • Max. number of participants exceeded

Multiple actions for participants

Multiple actions for waiting list

Multiple actions for cancellations

  • Change status
  • Add to list of participants
  • Assign participants to another event (-> see also “Re-booking”)
  • Cancel assignment

Event participants with no email address

If a person that you want to register for an event has no email address, the approval process cannot proceed correctly and produces an error.

Use the following workaround so that the approval process can proceed correctly:

  • In the employee profile under “Email correspondence”, select the “Private address” option
  • In the employee profile, the manager’s email address is supposed to be stored as the “Private address”. Leave the field for the email address under the business address empty.

Tip: Rename the “Private address” field under “Email correspondence” to “Manager email address”. This way, the next time you open the employee profile, it will be clear that this is not the employee’s private email address.

  • If the approval process is now started, business correspondence (no email address provided) and the manager’s email address are not identical, and the process can move forward smoothly.

Meaning of participation statuses

The list of participation statuses can be found here: /Administration/Dropdown/71/Profile

Original name Meaning Manual/Automatic
Incomplete registration Automatically assigned by the system if the participant has not fully completed their registration (quit during registration questions or approval) automatic
Unconfirmed internal registration Automatically assigned by the system to an internal participant who is already registered when a registration is fully completed. automatic
Unconfirmed external registration Automatically assigned by the system to an external participant who is already registered when a registration is fully completed. automatic
Confirmed registration Assigned by the event administrator to confirm the registration manual
Certificate created Assigned by the event administrator manual
Feedback given Assigned by the event administrator manual
Declined Assigned by the event administrator manual
Unconfirmed cancellation Assigned by the system when the participant cancels their registration for an event automatic

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