Deactivate / reactivate user (applicant management)

Deactivate user

In Applicant Management, users can be deactivated. You can do this directly through the action in each person’s user profile. For example, deactivating a user would make sense if a person listed in the system as a user leaves your company, and their successor needs to be brought on board. With just a few clicks, you can deactivate the user and (for administrators and HR experts) transfer all of the old user's assignments, tasks, permissions etc. to a new/different person. Deactivating a user immediately prevents them from logging into the system.

Important notes:

• Note that deactivated hiring managers do not receive any automatic email notifications. To ensure that no important notifications are missed (profile updates, new job requisition, etc.), it is helpful to specify a successor for the deactivated hiring manager.
• If jobs were assigned to the hiring manager before deactivation, then these jobs remain assigned even after deactivation.
• If the hiring manager has subscribed to email notifications (Notify me by email when one of my applications changes to the following status), then they will continue to receive these emails after deactivation, as long as they are still assigned to the given job as a responsible manager. However, they will not be able to open the links contained in the mails, since the deactivation of their user account will block them from logging into the system.

Reactivate user

If a user is deactivated by mistake, or needs to resume working in Umantis Applicant Management, then click on “Reactivate as administrator”, “Reactivate as HR expert”, or “Reactivate as hiring manager” in their profile, as appropriate for their specific role. The person will now have the appropriate access rights back for their role.